SOP HK Aset Hotel Assets Basic Procedure

 Assets Basic Procedure

Division : Rooms	Department : Housekeeping
Policy No : HK/ P&P/	Pages :	Issue Date :
Subject : Assets Basic Procedure
Issued By : Dept. Head	Approved By : General Manager

Purpose:

In order to ensure that all hotel assets are maintained in good condition and properly controlled.

Policy:

The hotel will have proper control over assets.

Standards:

• Department Head or Manager – is responsible for all assets which are located in his / her department or section.
• Assets located in the office – Department Head concerned is responsible.
• Assets in all F/B outlets- Restaurant Manager or outlet Manager concerned is responsible.

For the following reason(s):-

………………………………………………………………………………………………………………………………………………………………………………........................................

If transfer indicates:

• Date to be transferred: _________________________________
• Place to be transferred: ________________________________
• Dept. Head responsible to receive: _______________________
• Asset Controller Record :
• Purchased Price RM : _________              Date Purchased :_________
• Depreciation RM : ____________             Last Value : ____________

Approved:

___________                    ____________                   _______________

Dept. Head                        Controller                           General Manager

• Hotel machinery & large engineering equipment- Department Head in that section and Chief Engineer or the section supervisor are responsible respectively. Such as kitchen equipment, Chef  should be directly responsible under the supervision of the F&B Manager.
• Assets Located in Public Areas – Department Head who is in charge at the location concerned is responsible.
• Office equipment and tools – Department Head and the operator of assets are jointly responsible.

Procedures:

1. Finance Department will prepare a list of existing assets and label and record each in the assets register. Upon purchase of any assets. The respective departments will immediately label the  asset when received in their department.
2.  On a annual basis or at any one time require by the management, an inventory will be made of all assets in the assets register to ensure that the assets were not lost. A discrepancy report will be made and presented to General Manager for review.
3. The occupant / holder of any assets have to maintain the assets in good condition. In case of damage, loss, transfer or sale, he/she must immediately notify the Finance Department and   complete the assets adjustment form(see exhibit one attached) and forward to General Manager for approval with adequate reason. Once approved the Asset Change form (exhibit 1) will be sent to the Financial Controller for action to be taken.
4. Assets transferred or purchased will become the responsibility of the receiving Department Head. They must acknowledge to Accounting accepting receipt.
5. For external transfer  i.e to other hotels, etc…. please use same Asset Change Form.
6.  The asset controller will file the asset change form for future auditing.
7.   Action to be taken by Financial Controller :

•  Supervise the sale / transfer / write off(disposal) of the assets and ensure proper receipts of funds if applicable.
•  Forward the asset Change form to the Asset Controller to adjust the asset register according to the transaction that has taken place.

Asset Change Form

Asset: ____________________________

The above asset has been:

____                  Lost

____                 Damaged / worn out (recommend action to repair or replace)

____                 Requested to be transferred

____                 Requested to be said: Amount RM_______

____                  Returned

Source : SandiBeachParadiseHotel